what is the best bookkeeping software for nonprofits

Zoho Books comes in two distinct pricing schemes starting at $2.5/user per month. A free version of the app can also be availed by those who need only its basic features. More importantly, this automation eliminates the need for manual entry. This helps non-profit organizations avoid the busy work of bookkeeping and focus on their organizational goals instead. The entry should contain information such as the donor’s name, the amount of money, and the date. This website is using a security service to protect itself from online attacks.

  • Over 12 million visitors a year create and engage with high-quality review content and data on Trustradius.com.
  • Whether you spend one dollar on paper clips or $1,000 on a venue for a fundraiser, every transaction must be recorded.
  • With no payroll tools, Quicken allows solo-run nonprofits that rely on volunteers to perform basic business accounting, such as allocating funds based on donor intent to different categories or budgets.
  • The best accounting software programs all provide similar features, so when considering which one is best for your business, you need to consider which features are the most important to your situation.
  • If your non-profit offers subscription plans, Invoiced’s Subscription Billing module can help you manage recurrent donations much akin to recurrent billing in businesses.
  • Find out who they are and how to properly manage their involvement so you can improve your programs and fundraising efforts.

That way, you can be sure that your nonprofit maintains both its 501(c)(3) status and the trust of its supporters. Think of bookkeeping as studying for a test—it’s the necessary first step you must take to prepare yourself for the big exam. In the same way, bookkeeping can prepare your nonprofit’s financial records and budget for tax filings, annual reports, and every other deep dive into your assets. Nonprofits are backed by donations and grants, so they have strict financial accounting standards they have to meet. In terms of reporting requirements, nonprofits have to meet FAS 116 (Accounting for Contributions Received and Contributions Made) and FAS 117 (Financial Statements of Not-for-Profit Organizations) standards.


The right accounting tool helps you keep tabs on your income and expenses, manage bills, mark crucial financial milestones and chart a path to your business’s growth. Each statement relies on quality information regarding the organization’s income from cash donations, grants, in-kind gifts, and expenses. Bookkeepers must ensure the financial reports providing this information are correct and updated. Once a year, you’ll send the required documents to an accountant to submit Form 990 to the IRS and provide tax documentation to staff. You will also need an accountant to audit your financial statements and help work with you on future financial plans.

what is the best bookkeeping software for nonprofits

This allows you to track donations and come up with reports that can be presented to decision-makers. Revenues from projects can likewise be monitored https://www.bookstime.com/ according to donor, giving you an idea who’s funding what. And if you want, you can also copy some information from your donor management tool.

Best for Managing Large, Global Nonprofit Financials

The platform comes with comprehensive features for simplifying purchase request creation and approval request processes, so non-profit organizations can have better control over their finances. The statement of financial position represents the nonprofit version of the balance sheet. This statement provides insight into how much a nonprofit owes, what it owns, and how much money is left.

There is increased scrutiny around their operations and they are under pressure to ensure transparency, lest their funding be affected due to accounting inaccuracies. While other versions of QuickBooks have free trials, QuickBooks Enterprise Nonprofit does not. This version starts at $1,275 per nonprofit bookkeeping year, but the price can increase based on what additional services you need. This may influence which products we review and write about (and where those products appear on the site), but it in no way affects our recommendations or advice, which are grounded in thousands of hours of research.

Choosing the Best Nonprofit Accounting Software

Regardless of the plan, however, you’ll also be able to integrate QuickBooks Online with nonprofit apps like NeonCRM, DonorPath, Kindful, etc. And, because choosing the nonprofit accounting software can be a complicated decision, we’ve compiled this guide to help you find the right solution for your organization. We’ll explore five of the best accounting systems for nonprofits—discussing both features and pricing—so you have all of the information you need to determine which option will meet your needs and budget. The best nonprofit accounting software should include all the core accounting features and functionality all businesses need, such as the ability to send invoices and track spending. While there are different types of nonprofit organizations, many of them operate by the same principles when it comes to managing funds, expenses, and external accountability.

  • Because of this feature, nonprofit organizations can automate payments to their suppliers based on the information from invoices.
  • Besides basic reconciliation, look out for any such additional features.
  • As mentioned, nonprofit organizations have tax-exempt status, meaning they don’t have to pay federal taxes to the IRS under Section 501.
  • For instance, the solution enables businesses to automate approvals for more productive workflows.
  • Its core accounting features include advanced, real-time reporting, accounts payable and and accounts receivable.

Because of this feature, nonprofit organizations can automate payments to their suppliers based on the information from invoices. Created to help businesses automate their entire financial processes, Invoiced can be an equally effective tool for non-profits for managing funds and automating other accounting tasks. This cloud-based accounts receivable software supports multiple currencies so that receiving donations from overseas is not a problem. The platform combines the power of four interconnected modules in one — Invoice-to-Cash, Payment Plans, Subscription Billing, and Customer Portal — so accounting workflow becomes easy and seamless. Yooz is all about providing nonprofit organizations a state-of-the-art accounting solution to handle the complexity of grants and donations from the campaign activities generating them. A powerful AI Deep Learning algorithm churns any number of data generated by these campaigns quietly while a user-friendly interface ensures that users are not intimidated by the platform.

Zoho Books is another great option for nonprofits looking to simplify their accounting practices. Zoho Books features the ability to handle multiple currencies and multiple collaboration options to help sync together employees and volunteers. Additionally, there may be certain costs that a nonprofit group should allocate to fundraising efforts. It’s necessary to report all solicitation activities, event-related costs, and grant-writing fees or applications. Be sure to incorporate these numbers accurately and in real time into your accounting program.

what is the best bookkeeping software for nonprofits

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